Privacy Policy for Tvastr Wellness

Effective Date: 2025-06-01

Location: Halle, Belgium

Our privacy policy outlines how we collect, use, and protect your personal information.

At Tvastr Arts and Wellness (“we”, “us”, or “our”), we value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our services, visit our studio, or interact with our website.

We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and Belgian data protection laws.

Who are We

Business Name: Tvastr Arts and Wellness

Business Address: Lampstraat 28, 1500 Belgium

Phone: 0494133703

Email: tvastrwellness@icloud.com

Data Controller: Anandha Kalyani Ramasubramanian

Who can access my data?

Only authorized personnel within Tvastr Wellness can access your data for legitimate business purposes.

We may collect the following categories of personal data:

Identification Data: Name, date of birth, gender
Contact Details: Email address, phone number, postal address
Health Information: Only if relevant for providing safe yoga instruction (e.g., injuries, medical conditions) – collected with explicit consent
Payment Information: Bank or payment card details (processed through secure third-party payment processors)
Booking & Attendance Records
Digital Data: IP address, browser type, cookies, and website usage (if you visit our site)

Personal Data we collect

How to contact us?

You can contact us via our website's contact form or email for any privacy-related inquiries.

What is our privacy policy?

We process your data based on one or more of the following legal grounds:

Consent: For sending newsletters or processing health data
Contractual necessity: To fulfill your bookings or provide services
Legal obligation: For financial record-keeping or health and safety compliance

Legitimate interest: For improving our services or managing operations

How We Use Your Data

Legal Basis for Processing

We process your data for the following purposes:

To manage class bookings and membership
To communicate about schedule changes, promotions, or events
To ensure health and safety during classes
To process payments and manage billing
To comply with legal obligations (e.g., accounting or tax purposes)

Sharing Your Data

We may share your data with:

Authorized studio staff or instructors (on a need-to-know basis)
Third-party service providers (e.g., payment processors, booking software)
Government authorities or law enforcement (if legally required)

We do not sell or rent your personal data.

Data Retention

We keep your data only as long as necessary:

Contact and booking information: Up to 3 years after last interaction
Financial records: 7 years (to comply with accounting laws)
Health information: Until consent is withdrawn or no longer relevant

Data Security

We take appropriate technical and organizational measures to protect your data, including:

Secure cloud storage
Access control measures
Staff confidentiality agreements

Your Rights

Under the GDPR, you have the right to:

Access your personal data
Rectify inaccurate data
Request erasure (“right to be forgotten”)
Restrict or object to processing
Withdraw consent at any time

Lodge a complaint with the Belgian Data Protection Authority:

Website:https://www.gegevensbeschermingsautoriteit.be/

Cookies & Website Use

Our website may use cookies to enhance functionality. You will be notified upon visiting our site and can manage cookie preferences via your browser settings.

Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and where appropriate, notified to you via email.